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Annual Compliances for Private Limited Company (FY 2025–26): Complete Checklist + Due Date Tips

Running a Private Limited Company is not just about sales and growth. It’s also about staying compliant—because one missed ROC filing or tax compliance can trigger penalties, notices, and even director disqualification risks.

“Pvt Ltd company चलाना आसान है… लेकिन compliance miss हुआ तो penalty और notice पक्का है.”
“Time पर compliance = tension free business.”

Why Annual Compliance Matters (Problem)

Most Pvt Ltd owners face the same issues:

Common Compliance Problems

✅ ROC filings missed because the year-end process is delayed

✅ Accounts not finalized on time, so audit + ITR gets pushed

✅ Director KYC missed, leading to DIN issues

✅ GST/TDS mismatch leading to notices and blocked credits

✅ No proper compliance calendar, so deadlines are tracked last minute

• “Raat ko deadline याद आती है… और सुबह penalty लग जाती है.”
• “Compliance delay = unnecessary खर्च + stress.”

The Solution (What You Should Do)

The solution is simple: treat compliances like a system, not a last-minute task.

✅ Maintain books monthly
✅ Reconcile GST/TDS regularly
✅ Finalize accounts early
✅ File ROC + ITR on time
✅ Keep board meeting minutes & statutory registers updated

• “System बनाओ, penalty नहीं.”
• “Compliance on time = business growth on track.”

Annual Compliances for Pvt Ltd Company (Checklist)

✅ 1) Statutory Audit (Mandatory)

Every Private Limited Company must get a statutory audit done under the Companies Act.

Key points:

✅ Audit is compulsory for Pvt Ltd, irrespective of turnover

✅ Audit leads to finalization of financial statements

✅ Required for ROC filing + ITR filing

2) Income Tax Return (ITR-6)

A Private Limited Company must file its income tax return in ITR-6.

Why it matters:

✅ Avoid late fees and interest

✅ Helps in banking, tenders, funding, credit rating

✅ Supports tax planning and documentation

3) ROC Annual Filings (MCA Compliance)

(a) AOC-4 (Financial Statements Filing)

✅ Filing of audited financial statements with ROC

✅ Includes balance sheet, profit & loss, notes, audit report

(b) MGT-7 / MGT-7A (Annual Return)

✅ Company’s annual return including shareholding, directors, compliance status

4) Director Compliance – DIR-3 KYC

Directors holding DIN must complete DIR-3 KYC yearly (as applicable).

Why important:

✅ Non-filing can deactivate DIN

✅ Causes MCA filing blockage and future compliance issues

5) Board Meetings, Minutes & Statutory Registers (Compliance Hygiene)

This is the most ignored area, but it matters in audits, funding, and legal reviews.

You must maintain:

✅ Board meeting minutes

✅ Statutory registers (members, directors, share transfers, etc.)

✅ Company resolutions (where applicable)

Additional Compliances (Based on Applicability)

If GST Registered:

✅ Monthly/Quarterly GST returns

✅ ITC reconciliation with GSTR-2B

✅ Notice management if mismatch

“GST filing नहीं… GST reconciliation जरूरी है.”

If TDS Applicable:

✅ Monthly TDS payment

✅ Quarterly TDS returns (24Q/26Q/27Q)

If you have MSME vendors:

✅ MSME-1 filing may be required (in applicable cases)

Penalties & Risks if You Miss Compliance (Reality Check)

Missing compliance can lead to:

✅ Late filing fees + interest

✅ MCA additional fees (increases with delay)

✅ Notices and scrutiny

✅ DIN deactivation risks

✅ Poor credit profile (banking/loans/funding impact)

“Penalty से बड़ा नुकसान है—business reputation और mental peace.”

Practical Tip: Best Compliance System (Recommended)

If you want smooth compliance, follow this process:

✅ Monthly accounting + MIS
✅ GST + TDS reconciliation monthly
✅ Quarterly TDS return tracking
✅ Year-end finalization by early deadline
✅ ROC + ITR filing with checklist + document file maintenance

This is exactly why growing companies take a Compliance Retainer instead of one-time services.

Why Choose Alliance Tax Experts (Navi Mumbai)

At Alliance Tax Experts, we manage compliance like a professional system, not as a last-minute filing.

✅ Dedicated compliance manager
✅ Accounting + GST + TDS + ROC coordination
✅ Audit + ITR readiness
✅ Basic notice support
✅ One point responsibility

Call/WhatsApp: 9769201316
Website: www.alltaxfin.com

“Pvt Ltd compliance checklist चाहिए? DM ‘PVT’ या कॉल करें.”